• Health Information Specialist

    Posted Date 1 month ago(9/17/2019 12:50 PM)
    Job ID
    Job Location
    CA-ON-Mississauga | CA-ON-Etobicoke
    # Positions
    Job Type
    Temporary (Full-Time)
    Job Industry
    Government and Public Sector, Healthcare and Medical Services
    Mississauga Halton LHIN
    Career Level
    Years of Experience
  • Job Description

    The Opportunity


    The Health Information Specialist supports the development, delivery, planning, organization and evaluation of client data contained in the Mississauga Halton Local Health Integration Network’s (LHIN) electronic and paper health records (health information services). The Health Information Specialist maintains and organizes client health information and acts as a resource to staff and external partners in order to enhance the quality of health information particularly the completeness, accuracy and timeliness of records functions. The Health Information Specialist ensures privacy and security standards are followed according to Personal Health Information Protection Act (PHIPA) and any other applicable legislation and standards.


    We are currently recruiting for a temporary (to March 2020) full-time position working from our Etobicoke office at 401 The West Mall.



    What will you do?


    Quality Assurance

    • Corrects electronic health records data and maintains the Electronic Health Records (EHR) and order of the records
    • Performs audits and other quality activities related to patient records
    • Assists with the development and implementation of quality assurance programs related to patient records
    • Works with other departments and functions within the Mississauga Halton LHIN to enhance the reporting accuracy of the Mississauga Halton LHIN as it relates to the information in patient records
    • Provides support to clinical teams in the maintenance and organization of client records both paper and electronic, according to Mississauga Halton LHIN policies and procedures, to promote accuracy, internal consistency and completeness of the record
    • Acts as an expert to staff to ensure that up to date health information practices and policies are being followed and supports training as needed

    Release of Information

    • Prepares documents, in a timely manner, in response to release of information requests including third party releases and clients access to own record ensuring privacy related issues are addressed according to appropriate legislation
    • Assists in the searching and preparation of records for release of information in response to Freedom of Information (FOI) requests with the exception of confidential management       records as determined by the Privacy Officer
    • Retrieves archived health records as needed.


    • Provides input into the development of patient health information and release of information policies and procedures
    • Follows policies and procedures relating to the release of patient records under PHIPA and general records under FIPPA.


    What must you have?


    Education, Training & Experience

    • Diploma from an approved school of Health Information Management (HIM), or equivalent
    • Holds current certificate of registration with the Canadian Health Information Management Association (CHIMA)
    • Active member of the Canadian Health Information Management Association (CHIMA)
    • Minimum two (2) years’ experience as a Health Information Management Professional preferably within the LHIN sector including contracted service provider agencies, community support services or acute care
    • Strong knowledge of related legislation including PHIPA, FIPPA and professional standards with respect to confidentiality, disclosure of patient and personal information, general records and health records retention and destruction

    Skills and Attributes

    • Adept in the use of MS Office applications (e.g., Word, Excel, Outlook, PowerPoint, etc.)
    • Understanding and commitment to quality service and best practice
    • Flexible, adaptable and responsive to change
    • Strong database search skills
    • Excellent data entry skills
    • Ability to analyze information, problem-solve and make good decisions
    • Accountable for own actions and decisions, making decisions within the scope of the position and referring issues/problems/events to the manager as required  
    • Self-directed with the ability to organize, prioritize and multi-task
    • Highly detail-oriented


    Who we are


    Local Health Integration Networks (LHINs) play a key role in Ontario’s health care system. Working in partnership with patients, families, providers and community organizations, LHINs ensure people have access to the health care they need — at home and in the community.


    This is a momentous time for health care in Ontario as we move towards a better connected system that creates more seamless care for patients. The Mississauga Halton LHIN is pivotal in this process. Entrusted with planning, funding, integrating and delivering health care across our region, we are finding better ways to provide high-quality services to the 1.2 million people that call our region home.


    All applications will be reviewed; however, only those selected for an interview will be contacted.


    We are committed to a culture that values diversity and inclusion.


    We welcome and encourage applications from people with disabilities, and are committed to providing accommodation as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.


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