The Payroll Administrator is responsible for ensuring that all employees of the Central LHIN are paid in an accurate and timely manner in accordance with all federal and provincial statutory regulations. The Payroll Administrator is responsible for preparing all payroll remittances, for allocating payroll costs to the appropriate general ledger account in the financial management information system, and for reconciling payroll system transactions into the general ledger.
As per the collective agreement.
The following outlines the primary duties and responsibilities for the Payroll Administrator:
Prepares, processes, balances and distributes bi-weekly payroll in a timely and accurate manner using an automated payroll system. Ensures that all employee information, including accumulators, is accurate and complete in the payroll system.
Ensures accuracy of employee records of new hires including demographics, position, employment status, rate of pay, and benefit and pension status according to information received from Human Resources.
Prepares bi-weekly reports for existing employees to ensure accuracy of hours paid, seniority, and job status.
Responsible for pay rate administration, in conjunction with the Human Resources Dept, by preparing bi-weekly report to ensure timely administration of rate changes in accordance with the collective agreement, Human Resources and Finance Policies & Procedures.
Prepares, processes and issues Records of Employment (ROE), and sub-plan calculations per Human Resources Development Canada guidelines and the collective agreement.
Calculates the final payment for terminating employees and issues all final documents for termination (i.e. ROE, HOOPP, etc.).
Communicates with third parties such as Human Resources & Skills Development Canada (HRSDC) and Canada Customs and Revenue Agency (CCRA), Quadrant HR, Workers’ Safety & Insurance Board (WSIB), the Hospitals of Ontario Pension Plan (HOOPP) and the benefits carrier to ensure payroll system complies with changes being made in the environment.
Responds to staff payroll inquiries and provides payroll related information to new employees as part of their orientation.
Balances and remits all government taxes in a timely and accurate manner (Receiver General, EI, Canada Pension, Child Support/Garnishments, Employer Health Tax, WSIB) according to established schedule.
Deducts, balances and remits all required deductions from employees in a timely and accurate manner (Group RRSP & Savings, Pension, United Way, Dental Benefits, Union Dues).
Verifies employee pension contributions on a bi-weekly basis in preparation for the monthly submission to the pension plan and the year-end reconciliation to the pension provider.
Completes year-end reconciliation file (MDC report) to pension provider.
Prepares biweekly payroll journal entry and inputs into financial information system.
Reconciles general ledger accounts related to payroll.
Prepares monthly payroll accrual.
Prepares and distributes management reports related to the payroll function.
Maintains the payroll filing system to ensure compliance with record retention guidelines including correspondence, timesheets, expense claims etc. on a weekly basis.
Sends and retrieves files from storage as required.
Develops management reporting tools to assist in the auditing of the payroll system and provides management with needed information.
Leads and completes all year-end payroll processes. Verifies that all T4s, T4As, PA and PAR summaries are processed in a timely and accurate manner.
Successful completion of a post-secondary Business Diploma or equivalent education
Completion of or actively working towards accreditation through the Canadian Payroll Association’s (CPA) Payroll Management Certification Program or equivalent
An Accounting background and/or Accounting courses an asset
B) KNOWLEDGE AND EXPERIENCE
Minimum 2 to 3 years’ payroll-related experience
Experience in computerized payroll preferred
Sound knowledge of payroll and payroll systems in a computerized environment
Solid understanding of payroll practices, regulatory requirements and legislation
Ability to apply and interpret the payroll requirements per the collective agreement
Knowledge of pay and benefit entitlements
Proficient use of MS Excel at an intermediate to advanced level
Knowledge of accounting principles. Experience in using accounting software eg BusinessVision.
Knowledge of report writing software such as Reportwriter, QHR report writing experience is an asset
Strong keyboarding skills.
Strong organization and prioritization techniques ensuring data is entered accurately and in a timely manner
Demonstrated ability to work independently and accurately in the presence of frequent interruptions
Ability to maintain discretion and safeguard confidential information
Superior customer service skills
Exercises good judgment and professionalism when responding to inquiries
Ability to accurately analyze, problem-solve and perform calculations in a timely manner
Ability to manage frequent changes within a team environment
Ability to maintain confidentiality, recognize sensitivity and exercise good judgement, discretion and accountability in all aspects of the Payroll Administrator role when dealing with employees and all levels of management
Ability to respect diversity and demonstrate cultural competence in all interactions with colleagues
Applies accuracy and attention to detail in daily activities
Works effectively in a team environment
Manages daily workload, set priorities and meets deadlines
Demonstrated ability to work in a fast-paced environment, with limited supervision
Identifies areas of constructive change in procedures and professionally communicates same to Manager
Proactive in meeting the challenges of the changing environment of payroll including use of the internet and intranet
Ability to work outside of regular work hours as required
Fluency in French an asset
This position is located at the Central LHIN headquarters in Markham, Ontario. There may be requirement for occasional travel to other sites across the Central LHIN.
We thank all candidates for their interest; however, only those selected for an interview will be contacted. Individuals with a disability requiring accommodation during the application and/or the interview process should advise the recruitment contact so arrangements can be made.