Reporting to the Manager, Project Management Office, the Project Specialist will support projects to advance the Central West LHIN’s Annual Business Plan and Home and Community Care operations. This position will work collaboratively with internal and external stakeholders to facilitate project planning and plan delivery in order to identify dependencies, maximize opportunities for collaboration, support transactional and transformational change management, and minimize risks and issues.
The Project Specialist will provide project management expertise and leadership in order to ensure project success. Specifically, the incumbent will develop and implement project workplans (deliverables and timelines); be responsible for leading project risk management; and facilitating a variety of project meetings, including regular workplan status reporting to monitor progress and inform decision-making.
DUTIES & RESPONSIBILITIES:
- Ensure that all projects follow PMO processes from initiation to close, providing support to Project Leads and Project Teams
- Perform project scope definition and management
- Exercise indirect influence to support and motivate project team members in the completion of work deliverables within schedule parameters
- Lead and conduct requirements gathering and analysis utilizing various techniques to engage stakeholders and key subject matter experts
- Identify and track project tasks and status
- Lead project monitoring and control
- Create and maintain project plans, schedules, status reports and budgets independently and in collaboration with other team members
- Identify, and record project risks and develop recommendations for risk mitigation in collaboration with project stakeholders
- Maintain project risk, issue and change control logs ensuring that actions and decisions are recorded and addressed, following PMO process
- Analyze project change requests for their impact on the project and across the project portfolio, raising concerns to the Manager, Project Management Office and Project Sponsor, as required
- Develop and execute against an approved Project Management Plan
- Support project communication management, ensuring succinct and timely communication with all stakeholders
- Facilitate project meetings and produce/distribute meeting documents as required
- Ensure accurate tracking and reporting of project progress, including analyzing and consolidating project data and preparing reports
- Build positive working relationships with project stakeholders that result in consistent positive customer satisfaction
- Performs assignments and special projects in support of PMO departmental objectives, often functioning across disciplines and areas of expertise.
- Undergraduate Baccalaureate degree required in Health Care, Business or other relevant field.
- Masters Degree will be considered an asset.
- PMP certification or relevant PMI certification is preferred.
- Minimum of 3 - 5 years of Project Management experience.
- Must have clear, concise, and accurate verbal and written communication skills in English, including the development and delivery of clear, concise verbal and written materials.
- Demonstrated experience in the area of project management and familiar with various project management tools, techniques, and methodologies.
- Experience with risk management, change management and stakeholder management.
- Knowledge of and experience with Sharepoint platform or other similar system.
- Proficiency in Microsoft Office software, including MS Word, MS Excel, Visio, PowerPoint and MS Project.
- Experience with process modeling with Microsoft Visio.
- Must demonstrate professional conduct at all times when dealing with customers, management and co-workers.
- Experience in business process improvement considered an asset.
- Business insight and modelling to understand functional requirements and processes.
- Strong influencing, negotiation, interpersonal, facilitation and presentation skills.
- Demonstrated ability to meet deadlines and set priorities.
- Ability to perform multiple tasks among various projects while maintaining deadlines in accordance with organization standards.
- Experience in a healthcare environment preferred.
WHO WE ARE
A mosaic of geographic and cultural diversity and home to over 922,000 local residents, the Central West LHIN plans, integrates, funds and monitors the local health care system for the regions of Brampton, Caledon, Dufferin, Malton, North Etobicoke and West Woodbridge. Through the recently passed Patients First Act, LHINs are also now responsible for the delivery of home and community care services and primary care planning, resulting in a better experience for both patients and those who care for them.
Employees at the Central West LHIN enjoy a competitive compensation package, which includes a comprehensive benefit plan. We are committed to creating a work environment that fosters continuous learning at all levels of our organization, including ongoing internal learning opportunities, formal training events and conferences.
HOW TO LEARN MORE AND APPLY
If you are career minded and an ambitious person seeking a chance to be part of a team that’s truly making a difference in the lives of others, please apply on-line at http://lhinjobs.ca.
We are committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.
We are governed by the requirements of the French Language Services Act and, therefore, encourage applications from bilingual candidates. Posting available in French upon request.