The Central Local Health Integration Network (LHIN), a Crown Agency of the Province of Ontario, is responsible for planning, funding, integrating health services and delivering home and community care services for over 1.8 million people living in northern Toronto, parts of Etobicoke, York Region and South Simcoe County. The LHIN provides over $2 billion in funding to more than 90 health service providers including hospitals, long-term care homes, community health centres, mental health and addiction service providers and community support services.
Reporting to the Director, Finance, this position is responsible for the management of the payroll function at the Central LHIN to include system maintenance and configuration of the in-house payroll system.
Leads the preparation and distribution of all components of a $79.2M in-house payroll system for 870 employees (80% union, 20% non-union)
Ensures the timely and accurate delivery of payroll services
Responsible for the maintenance and configuration of in-house payroll system
Ensures compliance with legislation for the deduction, reconciliation and remittance of all statutory deductions and employee benefits to reduce organizational risk of non-compliance; Canada Revenue Agency (CRA), Employer Health Tax (EHT), Healthcare of Ontario Pension Plan, (HOOPP) and organization benefit carrier etc. within prescribed timelines
Leads the preparation and filing of required reports to government agencies and other organizations to include annual reconciliations for: Canada Revenue Agency T4/T4A year-end reporting (CRA), Employer Health Tax (EHT), Healthcare of Ontario Pension Plan (HOOPP)
In conjunction with the Senior Manager, Accounting and Reporting, Ensures compliance with the requirements of the Ministry of Health and Long Term Care (MOHLTC), Management Information Systems (MIS) by accurate quarterly reporting of financial and statistical data for compensation and benefits including worked hours, FTE, job category, head count and classification.
Supports the Central LHIN Human Resources submission of the Public Sector Salary Disclosure (PSSD) document by providing T4 documentation and compensation analysis as required.
Comply with corporate policy and procedures, legislation and collective agreements
Develop implement and maintain internal controls to minimize the risk to the organization. Risks would include significant mis-statement and/or fraud for payroll and expense payments.
In conjunction with the Director Finance develops new policies/procedures related to the department’s operations based on the organization’s policies
Leads the preparation of the compensation and benefit audit support documentation as needed for internal, external and regulatory audits
Supports the validation of the monthly salaries and FTE reports in the Financial Reporting Tool
Leads detailed review of monthly expense reports for mileage & parking expenses, Board of Director per diem to ensure accurate payment and adequate documentation.
Develop routine and ad hoc reports to provide the required financial and statistical compensation data for the organization to include information to support the collective bargaining process
Ensures completion of all payroll general ledger account reconciliations on a monthly basis to mitigate risk of material mis-statement for review by Sr. Manager, Accounting & Reporting
Ensure high standards of confidentiality are practiced by the payroll staff
Lead management training sessions for payroll and provide payroll information at staff orientation
Lead special projects, and new initiatives related to payroll
Identify and implement process improvements to engage best practice gained from research
Investigate and provide solutions to all levels of employees on crucial, private and time sensitive issues
Liaise with Finance and Human Resources to reconcile payroll to compensation related GL accounts, and assist in analyzing payroll expenses, FTE and headcount
Supports the management team in their payroll function to streamline and adopt best practices across the organization
Maintain relationships with external support partners, and other LHIN’s across the province as we implement a common payroll platform
Safety, Science and Service
Advanced knowledge of payroll legislation, to include CRA, WSIB, EHT, and Employment Standards
Comprehensive knowledge of year end reporting requirements for both fiscal and payroll year ends
Good understanding of Healthcare of Ontario Pension Plan (HOOPP)
Proficiency in office software applications including MS Office Suite and report writing software
Knowledge of Management Information Systems (MIS) statistical reporting to support the compliance and submission of the quarterly Ministry of Health and Long-Term Care (MOHLTC) reports
Exceptional payroll based accounting knowledge (journal entries, reconciliation and reporting)
Ability to think analytically with attention to detail in the presence of frequent interruptions
Excellent time-management, multi-tasking and organizational skills
Ability to handle pressure in a fast paced, changing environment
Ability to probe, analyze and problem solve
Ability to recommend, develop and maintains policies and procedures etc.
Client-driven focus to ensure a direct line of sight to those who will be in receipt of funds.
Strong customer service/follow-up orientation.
Ability to deal with complex and sensitive issues, exercising diplomacy and discretion.
Excellent oral and written communication skills with a sound knowledge of the English language to facilitate effective communication with all levels of LHIN staff.
Ability to work collaboratively with all levels of staff and Service Providers.
Excellent written, oral communication and interpersonal skills providing constructive, meaningful and timely interaction with internal and external partners
Sensitive to working in a culturally diverse environment
Responds to employee and management questions on a variety of payroll issues
Liaises with payroll and benefits providers to initiate changes in entitlements and resolve discrepancies
Adherence to all privacy and confidentiality requirements
Work with a variety of staff in a positive, cooperative manner
Please apply online at lhinjobs.ca.
For more information on the Central LHIN, visit centrallhin.on.ca.
We thank all candidates for their interest; however, only those selected for an interview will be contacted. Individuals with a disability requiring accommodation during the application and/or the interview process should advise the recruitment contact so arrangements can be made.