• Supervisor, Payroll

    Posted Date 1 month ago(6/15/2018 2:53 PM)
    Job ID
    Job Location
    CA-ON-Markham ON
    # Positions
    Job Type
    Full Time
    Job Industry
    Government and Public Sector, Healthcare and Medical Services
    Career Level
    Years of Experience
    Central LHIN
  • Job Description



    Supervisor, Payroll



    The Central Local Health Integration Network (LHIN), a Crown Agency of the Province of Ontario, is responsible for planning, funding, integrating health services and delivering home and community care services for over 1.8 million people living in northern Toronto, parts of Etobicoke, York Region and South Simcoe County. The LHIN provides over $2 billion in funding to more than 90 health service providers including hospitals, long-term care homes, community health centres, mental health and addiction service providers and community support services.


    Reporting to the Director, Finance, this position is responsible for the management of the payroll function at the Central LHIN to include system maintenance and configuration of the in-house payroll system.


    Description of Specific Duties

    • Leads the preparation and distribution of all components of a $79.2M  in-house  payroll system for 870 employees (80% union, 20% non-union)

    • Ensures the timely and accurate delivery of payroll services

    • Responsible for the maintenance and configuration of in-house payroll system

    • Ensures compliance with legislation for the deduction, reconciliation and remittance of all statutory deductions and employee benefits to reduce organizational risk of non-compliance; Canada Revenue Agency (CRA), Employer Health Tax (EHT), Healthcare of Ontario Pension Plan, (HOOPP) and organization benefit carrier etc. within prescribed timelines

    • Leads the preparation and filing of required reports to government agencies and other organizations to include annual reconciliations for: Canada Revenue Agency T4/T4A year-end reporting (CRA), Employer Health Tax (EHT), Healthcare of Ontario Pension Plan (HOOPP)

    • In conjunction with the Senior Manager, Accounting and Reporting, Ensures compliance with the requirements of the Ministry of Health and Long Term Care (MOHLTC), Management Information Systems (MIS) by accurate quarterly reporting of financial and statistical data for compensation and benefits including worked hours, FTE, job category, head count and classification.

    • Supports the Central LHIN Human Resources submission of the Public Sector Salary Disclosure (PSSD) document by providing T4 documentation and compensation analysis as required.

    • Comply with corporate policy and procedures, legislation and collective agreements

    • Develop implement and maintain internal controls to minimize the risk to the organization.  Risks would include significant mis-statement and/or fraud for payroll and expense payments.

    • In conjunction with the Director Finance develops new policies/procedures related to the department’s operations based on the organization’s policies

    • Leads the preparation of the compensation and benefit audit support documentation as needed for internal, external and regulatory audits

    • Supports the validation of the monthly salaries and FTE reports in the Financial Reporting Tool 

    • Leads detailed review of monthly expense reports for mileage & parking expenses, Board of Director per diem to ensure accurate payment and adequate documentation. 

    • Develop routine and ad hoc reports to provide the required financial and statistical compensation data for the organization to include information to support the collective bargaining process

    • Ensures completion of all payroll general ledger account reconciliations on a monthly basis to mitigate risk of material mis-statement for review by Sr. Manager, Accounting & Reporting

    • Ensure high standards of confidentiality are practiced by the payroll staff

    • Lead management training sessions for payroll and provide payroll  information at staff orientation

    • Lead special projects,  and new initiatives related to payroll

    • Identify and implement process improvements to engage best practice gained from research

    Relationship Management

    • Investigate and provide solutions to all levels of employees on crucial, private and time sensitive issues

    • Liaise with Finance and Human Resources to reconcile payroll to compensation related GL accounts, and assist in analyzing payroll expenses, FTE and headcount 

    • Supports the management team in their payroll function to streamline and adopt best practices across the organization

    • Maintain relationships with external support partners, and other LHIN’s across the province as we implement a common payroll platform


    • Offers leadership for all payroll related matters across the organization 
    • Provides leadership to research and implement best practices for pay policies to improve processes and to increase efficiency within the team
    • Responsible for knowledge transfer and education of Payroll Administrators with respect to existing and new processes and compliance requirements (internal & external)
    • Develops, supports and evaluates the performance of staff; assigns work and projects, monitors and adjusts workloads as required  
    • Identifies education, staff development and training needs.  Arranges continuous education opportunities as required 
    • Manages payroll staff

    Safety, Science and Service

    • Ensures that  safe, high quality healthcare and/ or internal services are always client centered, driven by information and organized for safety
    • Participates in safety and quality information gathering and analysis
    • Leads changes and improvements are identified from the collection of data and implement and put into practice
    • Understands expectations  around the quality and safety framework





    • Post-Secondary education in Finance, Payroll or Accounting recommended
    • Minimum five  (5) years Management experience in a unionized environment
    • Advanced knowledge of payroll legislation, to include CRA, WSIB, EHT, and Employment Standards

    • Comprehensive knowledge of year end reporting requirements for both fiscal and payroll year ends

    • Good understanding of  Healthcare of Ontario Pension Plan (HOOPP)  

    • Proficiency in office software applications including MS Office Suite and report writing software

    • Knowledge of Management Information Systems (MIS) statistical reporting to support the compliance and submission of the quarterly Ministry of Health and Long-Term Care (MOHLTC) reports

    • Exceptional payroll based accounting knowledge (journal entries, reconciliation and reporting)

    • Ability to think analytically with attention to detail in the presence of frequent interruptions

    • Excellent time-management, multi-tasking and organizational skills

    • Ability to handle pressure in a fast paced, changing environment

    • Ability to probe, analyze and problem solve

    • Ability to recommend, develop and maintains policies and procedures etc.

    Communication/Interpersonal Skills

    • Client-driven focus to ensure a direct line of sight to those who will be in receipt of funds.

    • Strong customer service/follow-up orientation.

    • Ability to deal with complex and sensitive issues, exercising diplomacy and discretion.

    • Excellent oral and written communication skills with a sound knowledge of the English language to facilitate effective communication with all levels of LHIN staff.

    • Ability to work collaboratively with all levels of staff and Service Providers.

    • Excellent written, oral communication and interpersonal skills providing constructive, meaningful and timely interaction with internal and external partners

    • Sensitive to working in a culturally diverse environment

    • Responds to employee and management questions on a variety of payroll issues

    • Liaises with payroll and benefits providers to initiate changes in entitlements and resolve discrepancies

    • Adherence to all privacy and confidentiality requirements

    • Work with a variety of staff in a positive, cooperative manner


    Please apply online at lhinjobs.ca.

    For more information on the Central LHIN, visit centrallhin.on.ca.

    We thank all candidates for their interest; however, only those selected for an interview will be contacted. Individuals with a disability requiring accommodation during the application and/or the interview process should advise the recruitment contact so arrangements can be made.


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