The Project Specialist will be responsible for collaborating across the organization and with identified external partners with regard to the planning and implementation of projects including the creation and maintenance of projects plans and schedules. In addition, the Project Specialist will assist in the management and monitoring of project plans, schedules, status reports and budgets, and be responsible for leading project risk management, communication and facilitating a variety of project meetings. Reporting to the Manager, Project Management Office, the Project Specialist will be responsible for coordinating all administrative aspects, particularly tracking and status reporting related to projects in support of the PMO. The Project Specialist may also be responsible for leading simple to moderately complex projects of small to medium scope.
DUTIES & RESPONSIBILITIES:
Ensure that all projects follow PMO processes from Project Initiation to Project Close providing support and coaching to Project Leads and Project Teams
Exercise indirect influence to support and motivate project team members in the completion of work deliverables within schedule parameters
Build positive working relationships with project stakeholders that result in consistent positive customer satisfaction
Perform project scope definition and management
Lead and conduct requirements gathering and analysis utilizing various techniques to engage stakeholders and key subject matter experts
Identify and track project tasks and status
Lead project monitoring and control
Perform project schedule definition and management
Create and maintain project plans, schedules, status reports and budgets independently and in collaboration with other team members
Identify, and record project risks and develop recommendations for risk mitigation in collaboration with project stakeholders
Maintain project risk, issue and change control logs ensuring that actions and decisions are recorded and addressed, following PMO process
Analyze project change requests for their impact on the project and across the project portfolio, raising concerns to the Manager, Project Management Office
Support project communication management, ensuring succinct and timely communication with all stakeholders
Develop and execute against an approved Project Management Plan
Facilitate project meetings and produce/distribute meeting documents as required
Ensure accurate tracking and reporting of project progress, including analyzing and consolidating project data and preparing reports
Performs assignments and specials projects in support of PMO departmental objectives, often functioning across disciplines and areas of expertise.
Undergraduate Baccalaureate degree required in Health Care, Business or other relevant field.
Masters Degree will be considered an asset.
PMP certification or relevant PMI certification is preferred.
Minimum of 3 - 5 years of Health Link related experience would be considered an asset.
Must have clear, concise, and accurate communication skills in English, both verbal and written.
Demonstrated experience in the area of project management and familiar with various project management tools, techniques, and methodologies.
Knowledge of and experience in the area of portfolio management and strategic planning considered an asset.
Experience with risk management, change management and stakeholder management.
Knowledge of and experience with Sharepoint platform or other similar system.
Proficiency in Microsoft Office software, including MS Word, MS Excel, Visio, PowerPoint and MS Project.
Experience with process modeling with Microsoft Visio.
Communication management with intra/extranets.
Must demonstrate professional behavior at all times when dealing with customers, management and co-workers.
Experience in business process improvement.
Business insight and modelling to understand functional requirements and processes.
Strong influencing, negotiation, interpersonal, facilitation and presentation skills.
Demonstrated ability to meet deadlines and set priorities.
Ability to perform multiple tasks among various projects while maintaining deadlines in accordance with organization standards.
Experience in a healthcare environment preferred.
Who We Are:
A mosaic of geographic and cultural diversity and home to over 922,000 local residents, the Central West LHIN plans, integrates, funds and monitors the local health care system for the regions of Brampton, Caledon, Dufferin, Malton, North Etobicoke and West Woodbridge. Through the recently passed Patients First Act, LHINs are also now responsible for the delivery of home and community care services and primary care planning, resulting in a better experience for both patients and those who care for them.
Employees at the Central West LHIN enjoy a competitive compensation package, which includes a comprehensive benefit plan. We are committed to creating a work environment that fosters continuous learning at all levels of our organization, including ongoing internal learning opportunities, formal training events and conferences.
How to Apply:
If you are career minded and an ambitious person seeking a chance to be part of a team that’s truly making a difference in the lives of others, please apply on-line at http://lhinjobs.ca/.
We are committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.
We are governed by the requirements of the French Language Services Act and, therefore, encourage applications from bilingual candidates. Posting available in French upon request.