We are currently recruiting a Facilities Coordinator
Competition #: FY1718-096
Date Posted: August 31, 2017
Date Closed: Until Filled
Start Date: Immediately
Reports to: Manager, Facilities
Category: Permanent Full-Time
Primary assigned location: 401 The West Mall, Etobicoke
Reporting to the Manager Facilities, the Facilities Coordinator coordinates basic facility control systems and implements office relocations as required. Provides initial problem solving for employee concerns, issues escalated by the Joint Health and Safety Committee and ergonomic issues brought forward from Human Resources as they relate to Facilities Management.
Ability to travel extensive to all ten (10) sites; ability to do heavy lifting
Coordinates non-routine and complex work orders liaise with and monitor contractors/ trades people, and escalate concerns to Facility Manager
Reviews and responds to Facilities Help Desk requests ensuring satisfactory resolution where possible
Works closely with landlords at all office sites, including hospital sites regarding repairs, complaints, preventative maintenance, cleaning issues, new installations, pest control, signage, parking, etc.
Schedules and coordinates office repair and maintenance with appropriate service companies
Sets up and maintains control systems including, building/office keys, security systems and access information, etc.
Assists Facilities staff, when required, to troubleshoot routine equipment problems before referring problem to service technician (2nd tier). Makes appropriate recommendations to Facilities Manager for replacement of equipment, or alternate, based on service technician’s diagnosis
Acts as initial contact with Joint Health and Safety Committee in resolving facilities-related health and safety issues
Assists in the development of policies and procedures that support the operation of the Facilities Departmens
Assists in the development of emergency procedures for each of the Mississauga Halton LHIN sites
Assists, when necessary, in the sourcing of supplies/ equipment/ furniture for the organization and the procurement of such supplies/ equipment/ furniture
Participates in planning office re-locations with the Facilities Manager and others as required. Coordinates with Human Resources on workstation/chair adjustments and other requirements that may be recommended following ergonomic assessments
Health and Safety
Other Related Activities
- Provides back-up to Facilities Manager for after-hours site/security issues
- Provides back-up to Facilities Manager when on vacation to oversee department functions and all Facilities-related emergencies
- Assists in coordinating emergency situations often being the first responder
- Member of the Incident Management Team
- Participates on internal committees as required
- Implements new procedures and controls deemed necessary by management
- Orients new staff as required
- Demonstrates behaviours, actions and attitudes that are consistent with Mississauga Halton’s vision, mission and values
Performs other duties as required
Physical and Sensory Demands
Job entails a variety of sitting at desk, driving, and spending long periods of time standing at site installations (hospitals and office)
The incumbent has freedom to move about or change position at will
Perform physical labour that is frequently moderate and occasionally heavy (e.g. occasional lifting and moving of heavy objects). Walking, bending, crawling under furniture, stooping and stretching are physical demands required for this job
Occasional requirement to use tools and equipment (screwdriver, hammer, etc.)
Long periods of sitting in vehicle, often in heavy traffic going from site to site
Required to view a computer screen daily for responding to e-mail, preparing documents and reports
Required to read and respond to emails via blackberry
Reviews and analyzes information from various sources (e.g., contracts, Facilities Help Desk, management reports, email requests, etc.)
Interruptions are common and demands are made from staff and Management
Normal office environment
Requires frequent travel between sites
Work outside of normal business hours as required including weekends, late evenings and early mornings.
Significant walking is required when travelling to different sites (i.e. hospital parking garages, to various LHIN offices within the 6 hospital sites and to Hospital Receiving areas, etc.
Must have a valid Ontario driver’s license
Must have personal vehicle available at all times
Education, Training & Experience
Post-secondary education in a Facilities Management, Built Environment Program, or equivalent related experience
Experience in facilities administration
Knowledge of construction practices and legislation in the Province of Ontario
Knowledge of government and MOHLTC policies, processes and legislation (e.g. Occupational Health & Safety Act (OHSA), AODA) affecting facilities administration
Knowledge of the principles and methods involved in facilities design and management
Experience/ knowledge of furniture systems
Skills and Attributes
Thank you for your interest in joining our exceptional team at Mississauga Halton LHIN.
To apply for this vacancy please submit a resume with covering letter referencing FY1718-096 on the Mississauga Halton LHIN Career Opportunity page at www.lhinjobs.ca.
Mississauga Halton LHIN is a respectful, caring and inclusive workplace, committed to Employment Equity. We welcome diversity in the workplace, and encourage applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities. We will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities. Applicants need to make their accommodation needs known when contacted.
To receive any Mississauga Halton LHIN document required by the Accessibility for Ontarians Disability Act (AODA) and its standards, or to receive any public document on our website in an alternate format, please contact our Communications Department at 905-855-9090 or 1-877-336-9090.