Facilities Coordinator

3 weeks ago
Job ID
# Positions
Job Type
Full Time
Job Industry
Government and Public Sector, Healthcare - Biomedical and Biotechnology
Career Level
Years of Experience
Mississauga Halton LHIN

Job Description

We are currently recruiting a Facilities Coordinator


Competition #:                        FY1718-096

Date Posted:                           August 31, 2017

Date Closed:                           Until Filled

Start Date:                              Immediately

Reports to:                              Manager, Facilities

Category:                                Permanent Full-Time

Primary assigned location:      401 The West Mall, Etobicoke


Position Summary:


Reporting to the Manager Facilities, the Facilities Coordinator coordinates basic facility control systems and implements office relocations as required.  Provides initial problem solving for employee concerns, issues escalated by the Joint Health and Safety Committee and ergonomic issues brought forward from Human Resources as they relate to Facilities Management.




Facilities Coordination

  • Ability to travel extensive to all ten (10) sites; ability to do heavy lifting
  • Coordinates non-routine and complex work orders liaise with and monitor contractors/ trades people, and escalate concerns to Facility Manager
  • Reviews and responds to Facilities Help Desk requests ensuring satisfactory resolution where possible
  • Works closely with  landlords at all office sites, including hospital sites regarding repairs, complaints, preventative maintenance, cleaning issues, new installations, pest control, signage, parking, etc.
  • Schedules and coordinates office repair and maintenance with appropriate service companies
  • Sets up and maintains control systems including, building/office keys, security systems and access information, etc.
  • Assists Facilities staff, when required, to troubleshoot routine equipment problems before referring problem to service technician (2nd tier).  Makes appropriate recommendations to Facilities Manager for replacement of equipment, or alternate, based on service technician’s diagnosis
  • Acts as initial contact with Joint Health and Safety Committee in resolving facilities-related health and safety issues
  • Assists in the development of policies and procedures that support the operation of the Facilities Departmens
  • Assists in the development of emergency procedures for each of the Mississauga Halton LHIN sites
  • Assists, when necessary, in the sourcing of supplies/ equipment/ furniture for the organization and the procurement of such supplies/ equipment/ furniture
  • Participates in planning office re-locations with the Facilities Manager and others as required.  Coordinates with Human Resources on workstation/chair adjustments and other requirements that may be recommended following ergonomic assessments

Health and Safety

  • Works in compliance with the provisions of the Occupational Health and Safety Act of Ontario and the regulations
  • Works in compliance with the Accessibility for Ontarians with Disabilities Act (AODA)

Other Related Activities

  • Provides back-up to Facilities Manager for after-hours site/security issues
  • Provides back-up to Facilities Manager when on vacation to oversee department functions and all Facilities-related emergencies
  • Assists in coordinating emergency situations  often being the first responder
  • Member of the Incident Management Team
  • Participates on internal committees as required
  • Implements new procedures and controls deemed necessary by management
  • Orients new staff as required
  • Demonstrates behaviours, actions and attitudes that are consistent with Mississauga Halton’s vision, mission and values
    Performs other duties as required 


  • Physical and Sensory Demands
  • Job entails a variety of sitting at desk, driving, and spending long periods of time standing at site installations (hospitals and office)
  • The incumbent has freedom to move about or change position at will
  • Perform physical labour that is frequently moderate and occasionally heavy (e.g. occasional lifting and moving of heavy objects).  Walking, bending, crawling under furniture, stooping and stretching are physical demands required for this job
  • Occasional requirement to use tools and equipment (screwdriver, hammer, etc.)
  • Long periods of sitting in vehicle, often in heavy traffic going from site to site
  • Required to view a computer screen daily for responding to e-mail, preparing documents and reports
  • Required to read and respond to emails via blackberry
  • Reviews and analyzes information from various sources (e.g., contracts, Facilities Help Desk, management reports, email requests, etc.)
  • Interruptions are common and demands are made from staff and Management 

Working Environment

  • Normal office environment
  • Requires frequent travel between sites
  • Work outside of normal business hours as required including weekends, late evenings and early mornings.
  • Significant walking is required when travelling to different sites (i.e. hospital parking garages, to various LHIN offices within the 6 hospital sites and to Hospital Receiving areas, etc.
  • Must have a valid Ontario driver’s license
  • Must have personal vehicle available at all times




Education, Training & Experience

  • Post-secondary education in a Facilities Management, Built Environment Program, or equivalent related experience
  • Experience in facilities administration 
  • Knowledge of construction practices and legislation in the Province of Ontario
  • Knowledge of government and MOHLTC policies, processes and legislation  (e.g. Occupational Health & Safety Act (OHSA), AODA) affecting facilities administration
  • Knowledge of the principles and methods involved in facilities design and management
  • Experience/ knowledge of furniture systems 

Skills and Attributes

  • Ability to use MS Office Applications (e.g. Word, Excel, Powerpoint, etc)

Thank you for your interest in joining our exceptional team at Mississauga Halton LHIN.  


To apply for this vacancy please submit a resume with covering letter referencing FY1718-096 on the Mississauga Halton LHIN Career Opportunity page at www.lhinjobs.ca. 


Mississauga Halton LHIN is a respectful, caring and inclusive workplace, committed to Employment Equity.  We welcome diversity in the workplace, and encourage applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities.  We will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities.  Applicants need to make their accommodation needs known when contacted.


To receive any Mississauga Halton LHIN document required by the Accessibility for Ontarians Disability Act (AODA) and its standards, or to receive any public document on our website in an alternate format, please contact our Communications Department at 905-855-9090 or 1-877-336-9090.




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